Terms & Conditions

1. Payment Terms

A non‑refundable retainer is required to secure services and reserve the event date.

Remaining balances are due by the date listed on the invoice. Late payments may incur a fee.

Services will not be rendered, and timelines/vendor confirmations will not be finalized, until the final balance is paid in full.

Payments are non‑transferable to other dates, services, or clients unless otherwise agreed in writing.

2. Scope of Services

Services included are outlined in the signed planning agreement and/or proposal.

Any additional services requested outside the contracted scope (e.g., extra setup labor, additional meetings, design changes, extended hours) will be billed at the current hourly or flat rate.

Vendor payments, rentals, and third‑party costs are the responsibility of the client unless explicitly stated otherwise.

3. Communication & Vendor Coordination

All vendor communication regarding logistics, timelines, and event‑day coordination must go through Events by Vee.

Vendors should not contact the client directly for non‑billing questions once coordination has begun.

Events by Vee is not responsible for vendor errors, cancellations, or performance.

4. Timeline & Planning Requirements

Clients must provide requested information, approvals, and documents by the deadlines provided to ensure accurate planning.

Delays in client communication may impact planning progress and may require additional fees if extra labor is needed to meet deadlines.

5. Event Day Responsibilities

Events by Vee will manage the event according to the agreed‑upon timeline.

Clients are responsible for ensuring all personal items (decor, signage, favors, etc.) are delivered to the venue on time unless setup services include pickup.

Events by Vee is not responsible for loss, damage, or theft of personal items or décor.

6. Changes, Cancellations & Postponements

All cancellations must be submitted in writing.

Retainers and payments made are non‑refundable, regardless of cancellation reason.

Postponements are subject to availability and may require a new contract or additional fees.

If the event is rescheduled and Events by Vee is unavailable, payments remain non‑refundable.

7. Liability

Events by Vee is not liable for acts of nature, venue restrictions, vendor issues, or circumstances beyond reasonable control.

Clients agree to indemnify and hold Events by Vee harmless from any claims arising from the event, vendors, or guests.

8. Overtime

Overtime requested on the event day will be billed at the hourly rate listed in the planning agreement and must be paid within 48 hours of the event.

9. Acceptance of Terms

Payment of this invoice constitutes acceptance of these Terms & Conditions and acknowledgment of the contracted scope of services.